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transcenDANCE

San Diego Based Youth Arts Project

Finance & Operations Manager

About transcenDANCE:

transcenDANCE was founded in 2005 with the vision of being a youth- driven organization where young people have a platform to positively impact the world around them through performance. The need for the organization arose out of several youth-identified needs in the community including having a safe and supportive space during out-of-school time hours and for creative self-expression and adult mentorship.

transcenDANCE is a nationally recognized Creative Youth Development organization that has staged and produced more than a dozen original dance theatre productions in its lifespan. Student dancers have performed over 200 shows for nearly 55,000 people in San Diego. The holistic Program Model of CONNECT, CREATE, CONTRIBUTE offers year-round programs and services to teens and young adults in underserved San Diego communities.

POSITION DESCRIPTION

Classification: Exempt Status
Status: Permanent, Part-Time (32 hours weekly)
Department: Administration
Report To: Executive/Artistic Director
Start Date:July 2, 2018

The Finance and Operations Manager is a strategic thought-partner on the Leadership Team, reporting to the Executive/Artistic Director. This role supports the following operational areas: finance, budgeting, human resources, facilities, administration, and IT.

The Finance and Operations Manager plays a critical role in the successful functioning of transcenDANCE. Partnering with the Leadership Team and the Board of Directors in strategic decision making, this position is tasked with developing the organization’s systems and people as transcenDANCE continues to enhance its quality programming and build its capacity to serve more students. This is a tremendous opportunity for an experienced and successful finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact Creative Youth Development non-profit organization National City/San Diego.

Equal Employment Opportunities

transcenDANCE provides equal employment opportunities to all employees and applicants without regard to race, color, religion, national origin, ancestry, gender, sex, gender identity or expression, age, medical condition, sexual orientation, marital status, citizenship, pregnancy, physical or mental disability, genetic information, veteran status, military status, caregiver status or any other characteristic protected by federal, state or local laws.

transcenDANCE Youth Arts Project 200 East 12th Street National City, California 91950Tel 619.474.4903 Web tDArts.org Tax ID 20-4641700

ESSENTIAL RESPONSIBILITIES

Financial Management

  • Create, analyze, interpret and present accurate and timely monthly financial reports to the Leadership Team and the Board of Directors.
  • Develop or manage others in the development of financial reports for all donor segments including project/program and grants accounting.
  • With the Grants Manager and Bookkeeper, ensure that restricted funds from grants/foundations are properly tracked and used solely for intended purposes.
  • Lead and manage the annual budget development process in conjunction with the Leadership Team and the Board. Review all program budgets.
  • Manage cash flow and monitor all income and expenses, informing the Leadership Team and the Board about any deviations from projections. Assist the Leadership Team in reforecasting as necessary.
  • Update and implement best-practices in non-profit business and accounting policies and procedures.
  • Serve as the main point of contact for outside financial services providers fortranscenDANCE’s monthly financials, annual tax returns and audits.
  • Assist the Board with future capital campaigns.

Compliance & Risk Management

  • Conduct all required legal filings, paperwork and documentation in a timely manner.
  • Negotiate and review all insurance policies, ensuring compliance with all local, state and federal regulations and requirements.
  • Stay abreast of changes in labor laws and human resources policies and regulations that effect staff and independent contractors’ classifications and status. Recommend and implement agreed-up actions to mitigate risk and ensure compliance.
  • Ensure compliance with all CalOSHA requirements in transcenDANCE facilities.

Human Resources

  • Lead and manage transcenDANCE’s human resources function, including employee recruitment and onboarding, compensation and benefits, employment contracts, as well as employee training and professional development.
  • Ensure that all independent contractor agreements are reviewed and updated annually toaccurately reflect the contractor’s scope of work and to ensure compliance with state and federal laws.
  • Develop a Personnel Handbook for all employees, independent contractors, and volunteers.
  • Create and oversee the implementation of a comprehensive staff training program to educate employees regarding all HR policies and procedures.
  • Ensure that all managers engage in an annual cycle of goal setting, ongoing feedback and performance reviews with all employees.
  • Ensure all employee and independent contractor files are complete and secure.
  • Work closely with external partners e.g. third-party vendors and consultants.

Information and Technology

  • Optimize the organization’s use of technology to improve communication, ensureeffectiveness, and develop strong relationships with internal and external stakeholders.
  • Monitor and optimize the organization’s use of Donor Perfect and Constant Contact.
  • Create and oversee the implementation of an ongoing program to train staff intranscenDANCE’s communication/relationship management tools such as file sharing, Outlook, and Donor Perfect.
  • Continually assess needs for new technology (hardware and software), developing plans to fund appropriate investments.

Facilities

  • Work with the Operations Coordinator on the day to day management of all facilities (offices and studios) to ensure a clean, safe and welcoming environment for employees and visitors.
  • Work with the Leadership Team and Board to determine the organization’s needs forexpanded and future office and studio space.
  • Work with the Board to identify new/alternative administrative and studio spaces.

Supervisory Responsibility

  • This position supervises the organization’s part-time Operations Coordinator and Bookkeeper and administrative volunteers and interns.

Physical Requirements and Work Environment

  • Work is performed in an office setting and/or home setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Expected Hours of Work

  • 32 hours per week with regular office hours, a majority on site, depending on organizational needs. The ED/AD will approve a schedule. Occasional evenings and weekends, as needed.

Compensation

  • $45,000 annually, non-negotiable.

Travel

  • Travel is primarily within San Diego City and National City/South Bay areas during business hours.

EDUCATION, EXPERIENCE AND OTHER QUALIFICATIONS

Required Education and Experience

  1. A minimum of a bachelor’s degree in a related field such as business, management or arts/non-profit management;
  2. A minimum of seven years of overall professional experience with a minimum of three years of experience in business/financial management;
  3. A master’s degree in business management can be substituted for 2-years of experience;
  4. Experience working in/with non-profit arts and culture organizations is preferred, but not required;
  5. Experience with and working knowledge of California HR policies and procedures must be demonstrated; and
  6. Experience in managing others and as well as in working with a Board of Directors.

Required Skills and Abilities

  1. Demonstrated ability to facilitate effective communication with the Board, Leadership Team and staff members regarding the organization’s finances.
  2. High- level knowledge and direct experience with non-profit accounting principles/practices;
  3. Demonstrated ability to develop and interpret financial statements that are in compliance with non-profit accounting principles;
  4. Demonstrated competence in QuickBooks accounting and reporting software;
  5. Working knowledge of grants management;
  6. Keen analytic, organizational and problem-solving skills that support and enable sound decision making as well as goal prioritization;
  7. Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders;
  8. A multitasker with the ability to wear many hats in a fast-paced environment; and
  9. Must possess a valid CA Driver’s License with a good driving record and have access to areliable, properly insured vehicle.

Other Duties

This job description is intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties, activities or responsibilities does not exclude them from the position if the work is similar, related or a logical assignment to the position.

TO APPLY

How

Send your résumé and a letter of interest that details your direct experience with the following: non-profit business and financial management, human resources management, supervising others and working with a Board of Directors. This should be combined into one PDF document and emailed to victoria@artcareercafe.com.

Questions?

Please contact Victoria Plettner-Saunders, Search Consultant with any questions at the email address above. You are welcomed and encouraged to ask questions in advance of submitting your application.

Deadline for Applications

Email you application package for receipt no later than 6PM on Thursday May 31, 2018.

You are encouraged to submit your application as early as possible; interviews may begin prior to the May 31 deadline.

We anticipate a starting date of July 2, 2018.